EXPO LOCATION:

Melbourne Showground, Langs Road Ascot Vale,

Grand Pavilion 7 @ Melbourne Showgrounds.

Main entrance into the show (see map here)

Enter the showgrounds from Langs Road Ascot Vale, through Gate 5. If you need to use the roller doors to offload goods to your stand, the roller doors are circled in purple on the map attached and will be open during bump in only.

Download Map Here:

IMPORTANT INFO FOR ALL EXHIBITORS:

EVENT DATE & TIMES: 

Sunday 17th January 2020: 9am – 4pm

PARKING: 

Parking will be charged by the venue upon entry. The fee is $15 for the day of the expo only. Parking during bump in on Saturday 18th January is free.

SAFETY VESTS:

You will need to wear a safety vest during bump in/out. Please bring your own (available at Bunnings). You will not be permitted to bump in/out without a safety vest. 

Please note no children under 16 are permitted on the floor during bump in/out .

No open shoes during bump in/out.

TESTING & TAGGING: 

ALL electrical appliances must be tagged and tested before they can be plugged in, this is at the cost of the exhibitor. Garnet Electrical Service will be connecting

power to the venue on Saturday 18th January 11am – 3pm.

POWER:

If you would like power supplied to your stand, the power connection is an additional $50 plus GST which we will be added to your final invoice. Please let us know if you need power 14 days prior to the event. On day power is charged at $100+GST if not arranged prior.

YOUR SPACE:

There are no walls, booths or partitions provided.

The expo is designed as an open plan concept, allowing exhibitors free rein to be as creative as they wish when it comes to setting up their stands.

You have a 4m x 2m spot. There is 1.5m between each allocated space.

Allocations will be confirmed closer to the date.

CATERING:

Food and beverages can be purchased from the venue café / food trucks on Sunday from 8am. (Food Sampling Information and Forms See Below)

CANDLES: 

Open flame candles are not permitted in the venue.

BUMP IN/OUT:

Bump in:
Saturday 16th January 2021 from 1pm to 5.00pm.

Sunday 17th January 2021: 7am – 8.30AM

Bump out:
Sunday 17th January 2021: 4.00pm – 6.00pm

PLEASE NOTE: 

You can also bump in or do final touch ups to your stand from 7am to 9am on the day of the expo; 17th January 2021.

Stands Must Be Complete by 8.30am Sunday 17th.

Wedding Transport see Below*

SCANNERS:

There is an additional option to use a lead capture app at your stand to gather all your leads, which you can manage using your own smart phone or tablet. The app is extremely easy to use, and will save you a lot of time and energy from having to manually type out your leads’ contact information.

Eventbrite is our ticketing expert who offers the software (Entegy). The Lead Capture app turns exhibitor mobile devices into a QR code scanner, to scan QR codes that hold contact details of every attendee that registers. The app fully integrates with live attendee data so exhibitors can view, manage and export qualified leads instantly. You can also add qualifying questions, ratings and notes to each one of your leads.

The app is $100 + GST, which you can order and pay with us. We will send you the code to upload the software to your device. If you haven’t already booked your scanner please let us know if you would like this option at least 14 days prior to the event. Scanners arranged on the day can’t be guaranteed and will be charged $150+GST

COMPETITIONS AND BRIDAL GIFT BAGS:

Think about offering a special offer or competition to encourage visitors to exchange their details with you, so you can grow your database and gain leads.

All we need is some text about your offer, and we will:
1. Create artwork for you for social media promotions
2. Place the competition/special offer on our competitions page on the website

Enter Your Competition Here: CLICK HERE

BRIDAL GIFT BAGS:

Think about offering something of value to the exclusive bridal gift bags, which we will be giving away to the first 150 brides that attend the expo. There will be a range of products and vouchers in the gift bags, including those from exhibitors who would like to offer something of value to the bags, while also having the opportunity to gain further exposure.

Products like branded candles, cosmetics, gift vouchers, branded cookies, branded beverages etc. Think creative 🙂

If you would like to add your product to the bags, please send through your suggestion to mary@umg.com.au

All product must be delivered to the showgrounds by 10am Saturday or arrange drop off to 16 Princess Street Kew by Friday 15th.

*inclusion is subject to approval, to avoid exhibitors offering the same items or based on suitability. 

INDUSTRY SPECIFIC INFORMATION:

WEDDING TRANSPORT BUMP IN

For bump in, please enter via Langs Road, Ascot Vale,  through GATE 5 and arrive at Pavilion 7 roller doors (see map for roller door location) at 12.00 noon on Saturday 16th or before 9.00am on Sunday 17th January for your car to be parked.

Please see attached the map to locate the venue. Positioning of the cars will be determined on the day.

Displayed Car Requirements:

  • All vehicles within the expo must turn on hazard lights when being parked, travel at walking pace, be accompanied by a spotter and limit dry turns
  • To reduce fumes within the building, drivers should limit the amount of time vehicles are left to idle.
  • During the expo, vehicles cannot be started and run without the prior permission of the venue management
  • All vehicles must have a drip tray under the motor, a full fuel tank and 2.5kg type AB Dry powder extinguisher.

FOOD & BEVERAGE SAMPLING

No exhibitor shall distribute, sell or give away any item of food or drink to visitors without the prior, written approval of Melbourne Showgrounds (MS). Generally, MS will not object to the distribution by exhibitors of food items, used as a means of demonstrating any product manufactured or supplied by the exhibitor, forming part of an exhibition.

  1. Download Food SALES Form Here.,if you wish to sell food or drink. Please submit this form for sampling to venue@rasv.com.au detailing the item/s, quantities and relation to the core business.
  2. Food Samples must be given away free of cost; sample portions must be of a tasting style and size only, no larger than 50ml for beverages and 50g for food. A temporary food premise is also required to be registered at the Council via this linkhttps://streatrader.health.vic.gov.au/

You need to apply for a Street Trader at least 21 days out from the event.