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Dear Exhibitors,

We’re very excited to have you on board as an exhibitor at our bridal expo on Sunday 9th January 2022!

The January Expo has over 1000 people registered to attend already and will be the largest and most successful expo for you in 2022.

I will be in touch at a later date with further information on how to promote your business on social media.

Below is all the info you need to know to exhibit at the Wedding & Bride Summer Bridal Expo on Sunday 9th January 2022 at the Claremont Showground:

EXHIBITOR MANUAL

Please see attached the Claremont Showground event manual.

BUMP IN/OUT

  • Bump in/ set up: Saturday 8th January 2022: 9.00am – 5.00pm.

(PLEASE NOTE: you can also bump in or do final touch ups to your stand from 7am to 8.30am on the day of the expo, 9th January 2022 before the doors open at 9am.)

  • Bump out: Sunday 9th January 2022: 4pm – 6pm
  • EXPO LOCATION: Claremont Showground, Robinson Pavilion, 1 Graylands Road, Claremont.
    Enter the showgrounds through Gate 1, Graylands Road, Claremont.
  • On Saturday 8th January you may drive your vehicle into the venue to unload goods/furniture. Please ensure your vehicles speed does not exceed 5km/hr.
  • To avoid congestion and to adhere with OH&S protocols, vehicles must leave the venue as soon as unloading is complete – 30-minute maximum time limit applies.

YOUR SPACE

You have a 4m x 2m space. There is a 1.5m space between all space.

Space allocations will be confirmed closer to the date.

There are no walls, booths or partitions provided. The expo is designed as an open plan concept, allowing exhibitors free rein to be as creative as they wish when it comes to setting up their event space.

POWER:

If you would like power supplied to your space, the power connection is an additional $50 plus gst which we will be added to your final invoice. Please let me know if you need power no later than 14 days prior to the event.

 ALL electrical appliances must be tagged and tested before they can be plugged in. Electrical Services will be on site on Saturday 8th January to tag and test exhibitors’ electrical appliances. There is no cost to exhibitors for the testing and tagging. The electrician will not be on site on Sunday 9th January 2022.

EVENTBRITE LEAD CAPTURE SCANNER:

There is an additional option to use a lead capture app at your space to gather all your leads, which you can manage using your own smart phone or tablet. The app is extremely easy to use and will save you a lot of time and energy from having to manually type out your leads’ contact information.

Eventbrite is our ticketing expert who offers the software (Entegy).

The Lead Capture app turns exhibitor mobile devices into a QR code scanner, to scan QR codes that hold contact details of every attendee that registers.
The app fully integrates with live attendee data so exhibitors can view, manage, and export qualified leads instantly. You can also add qualifying questions, ratings and notes to each one of your leads.

The app is $100 + gst, which you can order up to 14 days prior to the event, and this will also be added to your final invoice. We will send you the code to upload the software to your device and show you how to use it. If you haven’t already booked your scanner, please let me know if you would like this option no later than 14 days prior to the event, this will give you time to familiarise yourself with the Eventbrite app.

PARKING YOUR WEDDING CAR

For bump in, please enter via Graylands Road, Claremont.

Entry is after 9am on Saturday 8th or before 8.30am on Sunday 9th January 2022.  

On arrival you will be allocated a suitable space.

Positioning of the cars will be determined depending on the access and the space available.

OTHER IMPORTANT INFO

Event date and times: Sunday 9th January 2022: 9am – 4pm

PAYMENT must be made prior to the event; Exhibitors will be asked to settle any outstanding accounts upon entry to the venue.

PARKING: Parking is free to Exhibitors and their staff, and $5.00 per day for visitors.

SAFETY VESTS: You will need to wear a safety vest during bump in/out. Please bring your own (available at Bunnings). You will not be permitted to bump in/out without a safety vest. Please note no children under 16 are permitted on the floor during bump in/out. No open shoes during bump in/out.

CATERING: Food and beverages can be purchased from the venue café / food trucks.

FOOD & BEVERAGE SAMPLING: No exhibitor shall cook, distribute, sell, or give away any item of food or drink to visitors without the prior, written approval of Claremont Showground (CS). Generally, CS will not object to the distribution by exhibitors of food items, used as a means of demonstrating any product manufactured or supplied by the exhibitor, forming part of an exhibition. Please download the relevant forms attached, complete and lodge your request with the local council.

CANDLES: Open flame candles are not permitted in the venue.

WIFI: Claremont Showground provides free wifi. Please see speak to us on arrival for your access password.

COMPETITIONS

We can help you to advertise a special offer or competition to encourage visitors to exchange their details with you, so you can grow your database and gain leads.

All we need is some text about your offer, and we will place the competition/special offer on our competitions page on the website. We will also advertise your offer in the official Show Guide which is given to all attendees on arrival.

BRIDAL GIFT BAGS

We will also be giving away exclusive bridal gift bags to the first 150 brides who attend the expo.
There’s usually a range of products and vouchers in the gift bags, including those from exhibitors who would like to offer something of value to the bags, while also having the opportunity to gain further exposure.
Products like branded candles, cosmetics, gift vouchers, branded cookies, branded beverages etc. Think creative 🙂
If you would like to add your product to the bags, please send through your suggestion.
*Inclusion is subject to approval, to avoid exhibitors offering the same items or based on suitability.

Items/vouchers need to be made available to the event organiser no later than 1.00 pm Saturday 8th January 2022.

FINALLY

Your Space is locked in.  All payments will be refunded if the event is cancelled due to COVID restrictions – this is 100% guaranteed.

All accounts are due to be paid no later than Monday 29th November 2021. If you need a copy of your invoice, please contact amelia@umg.com.au today.

Together we will make this the most successful bridal Expo ever and kick off your 2022 year.

We are all looking forward to seeing everyone in January.

Please let me know if you have any questions.

EXHIBITOR MANUAL DOWNLOADS

Claremont Showground – Exhibitor Manual

Claremont Showground – Food Notification Form

Claremont Showround – Exhibitor Food and Beverage Guidelines