EXPO LOCATION:
Claremont Showground,
Robinson Pavilion, 1 Graylands Road, Claremont. Enter the showgrounds from Graylands Road, Claremont.
IMPORTANT INFO FOR ALL EXHIBITORS:
EVENT DATE & TIMES:
Sunday 10th January 2021: 9am – 4pm
PARKING:
Parking is free to Exhibitors, and $5.00 per day for visitors.
SAFETY VESTS:
You will need to wear a safety vest during bump in/out. Please bring your own (available at Bunnings). You will not be permitted to bump in/out without a safety vest. Please note no children under 16 are permitted on the floor during bump in/out .No open shoes during bump in/out.
TESTING & TAGGING:
ALL electrical appliances must be tagged and tested before they can be plugged in. The show grounds electrical contractor will be connecting power to spaces on Saturday 9th January 2021.
POWER:
If you would like power supplied to your stand, the power connection is an additional $50 plus GST which we will be added to your final invoice. Please let us know if you need power 14 days prior to the event. On day power is charged at $100+GST if not arranged prior.
YOUR SPACE:
There are no walls, booths or partitions provided.
The expo is designed as an open plan concept, allowing exhibitors free rein to be as creative as they wish when it comes to setting up their stands.
You have a 4m x 2m spot. There is 1.5m between each allocated space.
Allocations will be confirmed closer to the date.
CATERING:
Food and beverages can be purchased from the venue café / food trucks. (Food Sampling Information and Forms See Below)
CANDLES:
Open flame candles are not permitted in the venue.
BUMP IN/OUT:
Bump in:
Friday 8th January from 1.00pm to 4.00pm and/or Saturday 9th January 2021 from 9.00am to 5.00pm.
Bump out:
Sunday 10th January 2021: 4.00pm – 6.00pm
PLEASE NOTE:
You can also bump in or do final touch ups to your stand from 7am to 9am on the day of the expo; 10th January 2021 before the doors open at 9am.
Wedding Transport see Below*
SCANNERS:
There is an additional option to use a lead capture app at your stand to gather all your leads, which you can manage using your own smart phone or tablet. The app is extremely easy to use, and will save you a lot of time and energy from having to manually type out your leads’ contact information.
Eventbrite is our ticketing expert who offers the software (Entegy). The Lead Capture app turns exhibitor mobile devices into a QR code scanner, to scan QR codes that hold contact details of every attendee that registers. The app fully integrates with live attendee data so exhibitors can view, manage and export qualified leads instantly. You can also add qualifying questions, ratings and notes to each one of your leads.
The app is $100 + GST, which you can order and pay with us. We will send you the code to upload the software to your device. If you haven’t already booked your scanner please let us know if you would like this option at least 14 days prior to the event. Scanners arranged on the day can’t be guaranteed and will be charged $150+GST.
To arrange a scanner please click here to email us.
COMPETITIONS AND BRIDAL GIFT BAGS:
Think about offering a special offer or competition to encourage visitors to exchange their details with you, so you can grow your database and gain leads.
All we need is some text about your offer, and we will:
1. Create artwork for you for social media promotions
2. Place the competition/special offer on our competitions page on the website
Enter Your Competition Here: CLICK HERE
BRIDAL GIFT BAGS:
Think about offering something of value to the exclusive bridal gift bags, which we will be giving away to the first 150 brides that attend the expo. There will be a range of products and vouchers in the gift bags, including those from exhibitors who would like to offer something of value to the bags, while also having the opportunity to gain further exposure.
Products like branded candles, cosmetics, gift vouchers, branded cookies, branded beverages etc. Think creative 🙂
If you would like to add your product to the bags, please send through your suggestion.
All product must be delivered to the showgrounds by 10am Friday.
*inclusion is subject to approval, to avoid exhibitors offering the same items or based on suitability.
INDUSTRY SPECIFIC INFORMATION:
WEDDING TRANSPORT BUMP IN
For bump in, please enter via Graylands Road from 9.00am on Saturday 9th January or Sunday before 9.00am for your car to be parked.
Positioning of cars will be determined on the day.
Displayed Car Requirements:
- All vehicles within the expo must turn on hazard lights when being parked, travel at walking pace, be accompanied by a spotter and limit dry turns.
- To reduce fumes within the building, drivers should limit the amount of time vehicles are left to idle.
- During the expo, vehicles cannot be started and run without the prior permission of the venue management
All vehicles must have a drip tray under the motor, a full fuel tank and 2.5kg type AB Dry powder extinguisher.
FOOD & BEVERAGE SAMPLING
No exhibitor shall cook, distribute, sell or give away any item of food or drink to visitors without the prior, written approval of The Claremont Showground.
Applications may take up to 21 working days to process; it is therefore the applicant’s responsibility to ensure that the application
is submitted with enough time to ensure that all approvals are granted in time.
Download Food and Sampling Guidelines Here
Download Food Sampling Form Here
Application to be submitted to the event promoter. Click here To Email Completed Form